Tips on How to Write an Application Letter

By Support

Tips on How to Write an Application Letter

Outline: Outline what you want to include in your application letter. Make it clear what you want your employer to know about you and your qualifications for the post you are applying for.

Draft: Use the outline as a guide to write a rough draft that will help you sketch out the vital details of an application letter.  Just like when writing an essay, a draft will enable you to meld your thoughts together and develop a good prototype of your letter.

Use a professional format: Pay close attention to formatting by ensuring all essential sections are appropriately included. These include:

  • Your address
  • Date
  • Employer’s address
  • Salutation
  • Body
  • Contact information
  • Signature

Maintain a professional tone: Express yourself in a polite and respectful manner when writing an application letter. Use formal language and avoid using ambiguous or slang words. According to Purdue, tone in writing refers to the writer’s attitude toward the reader and the subject of the message. The overall tone of a written message affects the reader just as one’s tone of voice affects the listener in everyday exchanges.

Be brief and concise: Employers are always busy and may not have ample time to read a lengthy letter. Thus, ensure the letter is brief and direct to the point.

Proofread your letter: Thoroughly proofread your letter to ensure it is free of errors and that every point is expressed in the best way possible. If possible read the letter loudly to yourself to identify mistakes and poorly constructed sentences.



Tips on How to Write an Application Letter